Assistant Court Clerk-FULL TIME

Must be available to work Monday through Friday, 8:00 am to 4:30 pm

(May include one evening a month)

The City of St. Ann is accepting applications for a full-time Court Clerk.  This position performs a wide variety of routine clerical and administrative support work for the Municipal Court Division.

Major Duties and Responsibilities

Provides support for Municipal Court Division criminal proceedings

• Assists in administering criminal proceedings and docketing
• Assists in the coordination of court matters with defendants, defense counsel, jail, alcohol agencies, and other levels of the criminal justice administration system
• Prepares court dockets and files
• Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint
• Prepares files for court use; processes timely notices to defendants of trials and hearings
• Responds to requests from Municipal Judges and others for assistance and information
• Manages and coordinates as many as nine dockets per month

Provides clerical support for Municipal Court Division

• Prepares correspondence and maintains records
• Receipts, deposits, and accounts for monies for fines, forfeitures, and other court receipts
• Receives, logs, and indexes incoming filings, citations, and complaints
• Receipts bail, fines, and penalties
• Performs failure to pay, failure to comply, and failure to appear notices
• Constructs new case files, filing and retrieving documents as necessary
• Prepares and maintains appropriate calendars; sets up court hearings
• Maintains records and monitors the flow of Mobile Ticketing
• Responds to counter, telephone, and written inquiries

Provides support for Public interactions with Municipal Court Division

• Help with public needs as they approach the window
• Find and explain tickets and applicable fines
• Establish payment plans for those unable to pay fines, costs, etc.
• Utilize telephone system to aid the Public and direct them to appropriate extensions or court-related information
• Performs other duties as directed by the Court Administrator

Education, Experience & Requirements

The person in this position must have a high school diploma or its equivalent with specialized course work in office practices such as typing and filing and two years prior work experience in clerical, secretarial, paralegal, or administrative work or any equivalent combination of education and experience.  The ability to effectively meet and deal with the public, the ability to communicate effectively verbally and in writing, and the ability to handle stressful situations is vital for this position.  A valid driver’s license is required. Experience with IMDSPlus and Show Me Courts preferred.

Starting rate is $18.00 hourly, with a full benefits package. 

Licenses and Certifications

A valid driver's license is required.

Knowledge, Skills, and Abilities

Knowledge

• Municipal Court Division processes and procedures
• Departmental policies, rules, and regulations
• Basic understanding of city and state laws, codes, and ordinances
• Specialized computer software systems related to Municipal Court Division and law enforcement
• General office and filing practices and procedures
• General accounting principles
• Proper grammar and the use of English in speaking and writing
• Computer operations and applications, including word processing and spreadsheets
• Federal and state statutes concerning the work of the department
• Mathematical skills, including addition, subtraction, division, and multiplication
• General functions and operations of municipal government
• Use of the Regional Justice Court System

Skills and Abilities

• Manage attorney requests and other information
• Answer questions about rights, ordinances, and court procedures
• Maintain records file management system, both on paper and electronically
• Explain complex concepts in layman's terms
• Organizational skills
• Use various pieces of office equipment, including typewriters, photocopiers and facsimile machine
• Accurate typing and data entry using a personal computer
• Accurately handle and officially record fines and court costs
• Use a multi-line telephone system to answer and transfer calls
• Maintain confidentiality
• Proofread reports accurately
• Use various types of office software, including word processing and spreadsheets
• Pay attention to detail
• Use a 10-key adding machine or calculator
• Complete detailed work accurately
• Work effectively with a wide range of people
• Meet specified deadlines
• Prioritize daily workflow
• Work as a team member with other employees
• Communicate effectively with others, both orally and in writing
• Deal with others in a professional manner
• Use common sense
• Demonstrate good judgment and courtesy in communications
• Work autonomously when necessary
• Handle multiple tasks simultaneously with frequent interruptions
• Institute and maintain modern office practices to ensure complete and accurate official records
• Maintain professional composure in difficult situations
• Implement and follow departmental and City policies and procedures

You may email a cover letter and resume to or apply in person at St. Ann Municipal Court Division, 10405 St. Charles Rock Road, St. Ann, MO 63074

Equal Opportunity Employer M/F/Disabled/Veteran